Artificial Intelligence (AI) technology is rapidly evolving and the university is currently exploring AI tools that could be utilized in our educational, research and innovation, and health care endeavors. This guidance will be updated as new tools and vendors are brought...
A new Workday internal career site has tools to help employees easily navigate and apply for open opportunities across Ohio State. The “Career” section is the primary spot for information related to open faculty, staff and student positions and can be found by clicking the “Menu” icon in the upper left corner of Workday. It includes resources and training for career growth, job referral information, career level definitions, an overview of applications and enhanced search capabilities for academic and health care internal job postings. In addition, updating personal education and work history makes it easier to apply for internal positions. More information is available on the HR website .
What you need to do:
Share this information with faculty and staff in your college or unit.
OTDI recently enabled Copilot with commercial data protection, a secure version of the Copilot AI tool that can be used by university faculty and staff - it is now also available to students. Copilot is a chatbot that uses public online data to provide you with information. The main benefit of logging in with your Ohio State credentials to use Copilot with commercial data protection is additional security. In addition, when you log in c onversations aren’t stored and Microsoft can’t access any customer data.
The Workday "Effort Certification Status Report – OSU" has been updated to ensure terminated employees are included. Previously, when using cost center or cost center hierarchy with the Org Assignment Cost Center Hierarchies prompt, terminated workers would not di spl ay. Now, terminated workers will di spl ay based on the worker position data on their last day as active employees. This change allows you to use the Org Assignment Cost Center Hierarchies prompt without missing terminated employees. Please contact OSPGrantsAccounting@osu.edu with any questions.
New “stand-in” supplier called “SIR New Supplier Request - SPL-0000012” was created to aid end users in submitting payment requests via "Supplier Invoice Request" when a new supplier is being requested.
Spend Authorizations and Expense Reports now permit the designation of a specific position for payees who hold spl it positions. The new "Position" field will only be visible on the header of the Spend Authorization or Expense Report when the payee is a worker with spl it positions. Selection of a position will designate the default worktags on the lines, drive the business process approvals, and ensure that the correct manager receives the notification when a spend authorization is created. If the position designation is changed after lines are entered on the Spend Authorization, the default worktags for that position will only apply to new lines and no overrides to information already populated will occur. When a Spend Authorization with a position designation is linked to an Expense Report, the position designation will automatically populate and cannot be changed, ensuring position consistency across both transactions.
For questions, contact the Travel Office at travel@osu.edu or 614-292-9290.
To match requirements outlined in the earnings operation policy, the Senior Fiscal Officer approval will now be required for all FDM requests that use the "New Earnings Operation" or "Edit Existing Earnings Operation" form types. Previously, these request types routed to both the SFO and the Cost Center Director roles for approval, and only one of these roles had to approve. This change went into production at 5 p.m. on Tuesday, February 6 ; after this date and time, these request types will no longer route to the Cost Center Director.
Coming Soon : Business Processes Awaiting Action – Journals:
Two new reports, "Business Processes Awaiting Action – Journal Summary" and "Business Processes Awaiting Action – Journal Detail" will soon be released to expand on the "Business Processes Awaiting Action" report suite. These two reports will also be added to the report group "Business Processes Awaiting Action Report Group" and the corresponding dashboard. This reporting will allow end users to locate journals that still have review and approval steps left in the business process.
Find Journals – OSU Enhancement:
The Workday report "Find Journals – OSU" has been updated to include the "Created Date" for the journal on the report output.
Internal Service Provider Billing Enhancements:
The report Internal Service Provider Billing has been enhanced to include additional worktag columns in the output of the report, due to changes to the EIB template. Those columns include Grant Treatment, Sponsor, CSI Code, Prevailing Wage, and Academic Period.
Find Purchase Order Summary – OSU Enhancements:
The report Find Purchase Order Summary – OSU has been enhanced to include additional columns on the output of the report. Those columns include Cost Center Hierarchy 6, Cost Center Hierarchy 7, Cost Center Hierarchy 8 and Cost Center.
Select Sources and Uses Reports Enhanced:
Select reports in the Sources and Uses suite of reports have been enhanced to provide a better experience for infrequent users of financial reports. A summary of the changes, and a list of enhanced reports is available in the full post.
To ensure the appropriate accounting for projects, it is important that considerations made to determine if project is Capital or not. To aid departments and units in making these determinations a detailed guidance document has been added to the B&F website.
For Capitalizable Building Improvements to qualify for capitalization, project expenditures must exceed $100,000 (excluding moveable equipment, which is capitalized separately) and represent significant alterations, renovations, or structural changes that increase the usefulness of the building, enhance its efficiency, or extend its original useful life. See the full post for more details, including what capitalized building projects entail.
